A working session, not an AI speech
Bring one expensive workflow.
By the end, you will know whether to leave it alone, measure it, test it, or build it. You will also have the brief and prompt needed to take the next step.
About 20 minutes per workflow
01 | Name the work
What keeps happening?
Describe the task in plain words. AI terms will only slow us down.
02 | Count it honestly
Is the problem large enough to matter?
This is the time tied to the work now. It is not a promise that you can save every hour.
THE BUSINESS CASE
Staff time involved125 hours
Current annual exposure$6,250
Conservative annual value worth testing$1,250
90-day proof target$313
Value-to-cost hypothesis1.3x
This does not clear a 10x value hypothesis yet.
Uses 50 working weeks. These are hypotheses to verify with the people doing the work, not promised savings or revenue.03 | Map the handoff
What goes in, what happens, and what comes out?
04 | Keep judgment visible
Where must a person stay in charge?
05 | Choose the first route
Start where the evidence says yes.
SUPERVISED PILOT
A useful candidate, with review.
Begin with one safe example and keep the current owner responsible for the final result.
Next: Run the smallest safe example and compare it with the current method.
Use a real example and save the result from the old way.
Run the same example with safe AI help.
Record time, corrections, missing facts, and exceptions.
Expand, revise, or stop based on evidence.
06 | Make the decision usable
Leave with a case, not a list of ideas.
Decision brief
Working prompt
07 | Prove it before expanding it
Thirty days. One owner. One measure.
A good test has a starting point, a goal, a stop rule, and a date to decide.
Run the current process and keep the example.
Review corrections, missing facts, and awkward handoffs.
Adjust the instructions, then repeat the same comparison.
Expand, revise, or stop. Do not drift into permanent pilot mode.
08 | Make a smaller, smarter decision
Now you know what has to be true.
A good outcome can be a supervised test, a week of measurement, or a clear decision not to buy anything yet.
Leave it aloneMeasure firstRun a supervised testBring in expert help